Distance bands
Distance bands, applied correctly
Handle tiered reimbursement rates across configured km ranges without manual calculation.
Mileage reimbursement engine
Accurate mileage claims for policies that are hard to apply by hand.
MileBack turns distance bands, vehicle rules, and policy conditions into one auditable claim total, then sends it to your configured expense platform.
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Every mile accounted for.
Built for claimants, approvers, and finance teams that need policy accuracy, transparent calculations, and a reliable sign-in and submission path.
Policy logic
Vehicle-based policy logic
Apply rates by vehicle class, powertrain, engine size, and other active policy rules.
Audit trail
Audit-ready breakdown
Show exactly how the total was calculated so claimants, approvers, and finance teams can trust the amount.
How MileBack works
From journey details to one submitted total
Capture the claim once, apply the active reimbursement policy, review the breakdown, and send one trusted amount onward.
1. Capture
Journey and vehicle details
Enter the route, optional stops, distance, and vehicle details required by policy.
2. Calculate
Rules engine applies policy
MileBack applies active distance bands, vehicle logic, and reimbursement rules consistently.
3. Review
Transparent calculation trail
Check the rates, modifiers, and evidence behind the final reimbursable amount.
4. Submit
One amount to your expense platform
Send one accurate total to the configured expense platform with supporting claim detail and breakdown context.
Buyer value
Built for claimants, approvers, and finance teams
MileBack reduces manual checking by applying policy rules consistently and preserving the evidence behind every total.
For claimants
Capture the journey once and see the reimbursable total with clear policy context.
For approvers
Review a calculation trail that explains the submitted amount instead of relying on a flat number alone.
For finance teams
Enforce reimbursement policy more consistently and reduce manual recalculation before submission.
More than mileage logging
MileBack is a reimbursement engine for organizations that need policy accuracy, transparent calculations, and a reliable sign-in and submission workflow.
Sample breakdown
Review the calculation before it is submitted
Show distance bands, rates, vehicle modifiers, and the final reimbursable amount in one clear view.
Start with a total you can defend
Calculate accurately, review the breakdown, and submit with confidence.
Sign-in provider only. No password is stored in MileBack.
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Contact MileBack
Ask about access or onboarding
Use this form for onboarding questions, access requests, or rollout planning. Messages go to the MileBack internal operations inbox.
Response path
Sent to internal operations
The message appears in the MileBack company operations dashboard for follow-up.
Best details to include
Company, contact, and next step
Include the company name, the work email to reply to, and what you need reviewed.